Privacy Policy

Effective date: April 2025

This Privacy Policy outlines how HHLA LIMITED (“we”, “our”, “us”) collects, uses, discloses, and protects your personal data when you visit our website at www.hhla.co.uk, engage with our services, or contact us. We are committed to safeguarding your personal data and complying with the UK GDPR, Data Protection Act 2018, and other relevant laws.

1. Who We Are

HHLA UK Ltd.
Anthony Meehan, 76 Blagdens Lane, Southgate, London, N14 6DD
Email: privacy@hhla.co.uk
Phone: [Insert UK phone number]
Website: www.hhla.co.uk

2. How We Collect Personal Data

We collect your data when you:

• Visit and use our website
• Contact us via forms, email or phone
• Sign up for our newsletter
• Apply for jobs or collaborate with us
• Engage through social media or events

3. What Data We Collect

We may collect the following:

• Technical Data: IP address, browser type, OS, visit time, pages accessed
• Contact Info: Name, email, phone, company details (if provided)
• Marketing Preferences: Newsletter opt-ins, consent records
• Recruitment Info: CV, application details, education, references

4. Legal Basis for Processing

Your data is processed lawfully under:

• Contractual necessity
• Consent (e.g., newsletters)
• Legitimate interests (e.g., analytics, security)
• Legal obligations

5. Cookies & Tracking

We use cookies for essential, performance, and marketing purposes. You can manage preferences through the cookie banner or browser settings. For full details, see our Cookie Policy.

6. Third-Party Services

We use services such as:

• Google Analytics
• YouTube (for embedded videos)
• Social media plugins (LinkedIn, Twitter, etc.)

These providers may collect limited data and set cookies. Data may be processed outside the UK with appropriate safeguards.

7. Newsletter Communication

If you sign up for our newsletter, we collect your email (and optionally your name) and record your consent. You can unsubscribe at any time via the link in each email.

8. Recruitment

If you apply for a position, your application data will be processed only for recruitment purposes. We retain it securely for up to 6 months unless you agree to longer storage.

9. International Data Transfers

If data is transferred outside the UK (e.g. to parent companies or third parties), we use approved safeguards like the UK Addendum to the EU Standard Contractual Clauses or adequacy decisions where applicable.

10. Data Retention

We only keep personal data for as long as necessary. Typical retention periods include:

• Website logs: up to 12 months
• Contact form data: 12–24 months
• Newsletter data: until unsubscribed
• Recruitment data: 6–12 months

11. Your Rights

You have the right to:

• Access your data
• Request correction or deletion
• Restrict or object to processing
• Withdraw consent at any time
• Request data portability
• Lodge a complaint with the ICO

To exercise any of these rights, contact privacy@hhla.co.uk.

12. Data Security

We use appropriate technical and organisational measures such as encryption, access controls, and staff training to keep your data secure.

13. Supervisory Authority

If you believe your rights have been violated, you can contact:

Information Commissioner’s Office (ICO)
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Website: www.ico.org.uk
Phone: 0303 123 1113

14. Changes to This Policy

We may update this Privacy Policy in the future. The latest version will always be published at www.hhla.co.uk/privacy-policy.

Last updated: April 2025